Make company knowledge reachable for everyone, and processes easy for everyone.
Unite the knowledge and actions employees need — from policies and leave to onboarding and internal requests — in one AI experience. Employees ask. ajan.io finds the knowledge, prepares the work, and moves the process to the right people.
No credit card required.
An employee asks
DKDoes unused annual leave carry over to next year?
Yes. Unused annual leave carries over to the next year and must be used by the end of March. Your current balance is 9 days.
Source: Leave Guideline §2.3
Eliminate “Who should I ask about this?”
Make corporate memory part of everyday work.
As companies grow, policies, procedures, forms, and internal processes multiply. As knowledge grows, reaching the right information and the right process gets harder. ajan.io turns corporate memory into part of employees’ daily work.
Finds policy
Explains leave, benefits, and company procedures from approved sources.
Starts the process
Begins onboarding, internal requests, or leave flows with the right steps.
Carries approvals
Routes critical decisions to managers and related teams.
Follows through
Makes incomplete work visible and tracks the process until it closes.
Run new-hire onboarding end to end
Mon
HR
New-hire record is captured
Agent
Role and department are determined
Agent
Related onboarding policies are found
Tue
Agent
Required tasks are created
Agent
System-access requests are prepared
Wed
Manager · IT
Approvals are collected from managers and teams
Agent
Needed info and documents are sent to the employee
Thu
Agent
Incomplete work is tracked
Fri
HR
Onboarding is completed
Don’t send a checklist — run the process.
Done by the agentWaiting for approvalSample scenario
Across the employee journey
Example scenarios
Joining
Onboarding
Manages the new-hire process step by step.
Every day
HR knowledge agent
Explains policies, leave, benefits, and company procedures.
Leave processes
Explains policy and starts the required request flow.
Internal request management
Routes IT, finance, and admin requests into the right process.
For managers
Manager assistant
Provides corporate context across decisions, documents, and meetings.
Document creation
Drafts documents and correspondence from company templates.
Meeting / decision memory
Makes past decisions and corporate sources easier to reach.
Leaving
Offboarding
Coordinates exit tasks, access, and approvals.
Whose load gets lighter?
Most questions that reach HR are already answered in a written policy. The agent answers them; the HR team returns to work that needs people.
HR specialist
Repeated policy questions, form and document preparation.
Employee
An answer and a started request without hunting for who to ask.
Manager
Team approvals, a team member's onboarding status, meeting notes.
IT and facilities
Account, equipment, and access requests that arrive complete.
Personal data is protected; decisions stay with people
HR data is sensitive. The agent uses only what the person is allowed to see; you decide which actions need approval.
The agent does
- Answers policy questions with the source
- Prepares leave, expense, and internal request forms
- Opens onboarding tasks and sends reminders
- Pulls decisions and tasks out of meeting notes
A person decides
- Leave and expense approval
- Access and permission requests
- Pay, performance, and disciplinary matters
- Exceptions outside policy
Where the agent connects
HR knowledge lives in policy documents; requests live in different systems. The agent brings the two together.
- Policies and guidelinesLeave, expenses, hybrid work, code of conduct
- HR softwareEmployee record, leave balance, organization
- Internal request systemIT, facilities, and equipment requests
- CalendarIntroductions, trainings, orientation meetings
- Document templatesJob descriptions, letters, form templates
- Teams and SlackQ&A where employees already work
Connections are set up through ready integrations, MCP servers, or your own API. If your HR software has no ready connection, it can be defined as a custom integration.
Example prompts
- AY
What does our remote-work policy say?
- MK
Start onboarding for the new sales manager.
- SE
Does this leave request comply with company policy?
- BT
What was decided on this topic in the last leadership meeting?
Not one AI feature — a working system
Work in your industry runs on the same ajan.io architecture.
Your company knowledge
Lets the agent know your company and your rules.
HR guidelines, employee handbook, templates
AI agents
Evaluate information and decide what work to do next.
HR knowledge agent, onboarding agent
Integrations
Pull data from existing systems and take permitted actions.
HR software, internal requests, calendar
Workflows
Manage multiple steps, conditions, and waits in one process.
Onboarding and offboarding processes
Human approval
Keeps critical decisions with the right person.
Leave, expense, and access approvals
Governance
Keeps access, usage, and AI costs under control.
Access by department and a personal-data boundary
Knowledge + decision + action + process. One platform.
Not just AI chat — a layer that runs work
| AI chat only | ajan.io |
|---|---|
| Answers a question | Finds knowledge, evaluates, and advances the work |
| Works from user-provided context | Uses company knowledge and system context |
| Generates text | Can act in systems |
| Ends in one interaction | Can start multi-step workflows |
| The user tracks progress | Can keep process state |
| Fully manual or fully automatic | Can require human approval at critical points |
| Model-centric | Work-process-centric |
Take company knowledge out of a few people’s heads.
Reduce the questions employees keep asking the same people, and move expert teams from repeating explanations to higher-value work.
First agent: HR questions
Uploading the employee handbook and a few guidelines is enough for an agent that helps from day one. Add processes later.
- 1
Upload the handbook
The employee handbook and leave and expense guidelines are a good start.
- 2
Turn on the source limit
Have the agent answer only from published HR documents.
- 3
Publish in Teams
Open it in the channel employees already use and watch the questions.
Questions HR teams ask
What people ask most before setting up an agent open to employees.
All FAQs
The agent works within the user's access scope. You set up instructions and access together so answers based on personal data are shared only with that person.
Open your company knowledge for employees to use.
Start free · No credit card required