Recent Files
Preview, download, and organize generated and imported files in your personal Recent Files list.
Recent Files is your personal list of generated and imported files in this workspace. Files other people created do not appear here.
What appears in Recent Files
Recent Files shows files based on their source:
| Source | What it includes |
|---|---|
| Generated | Files created by ajan in chat, including documents, presentations, spreadsheets, images, and code output |
| Imported | Files pulled in from connected integrations |
Files stored in Folders or Knowledge bases, files attached to Agents, Project files, files in synced integration folders, meeting recordings, workflow-only files, and files you upload in chat or in the Library are not shown here.
Grid and list view
Toggle between grid view (thumbnails) and list view (rows with details) using the view switcher in the top-right corner of the Recent Files section. Your preference is saved automatically.
Filtering and sorting
Use the filter controls to narrow down files:
- File type: PDF, Document, Spreadsheet, Presentation, Image, or Code
- Created: Today, Yesterday, Last 7 days, or Last 30 days
- Source: Imported or Generated.
Use the search field to find files by name. Sort the list by Newest first, Oldest first, Name A-Z, or Name Z-A.
File actions
Each file has a set of actions available from its context menu or action bar:
| Action | Description |
|---|---|
| Preview | Open a preview of the file |
| Download | Download the file |
| Start chat with file | Open a new chat with this file attached |
| Move | Move the file into a Folder or Knowledge base |
| Delete file | Remove the file permanently |
When a file comes from a chat, click the chat name on the file card or list row to open the original chat.
File preview
Files can be previewed in these ways:
Inline thumbnail. Visible directly on each file card in grid view.
Preview dialog. Click a file to open a preview dialog without leaving the Library. Generated documents offer Word, PDF, and Markdown from the preview's download menu. When Google Drive, OneDrive, or SharePoint is connected, the preview toolbar can open the file with Open in Google Drive, Open in OneDrive, or Open in SharePoint.
Full-screen. Open the full-screen view for a larger preview. Multi-page files (documents, presentations) show a slide thumbnail strip for quick navigation. Presentations also support a presenter mode.
Spreadsheet preview. Open spreadsheets with sheet tabs, zoom, column resizing, and formula inspection.
Batch actions
Select multiple files to enable batch actions in one of these ways:
- Shift + click to select a range of files
- In list view, hover over the list and click the checkbox in the header to select every file in the current view
Once files are selected, a bar appears at the bottom with options to:
- Select all to extend the selection to every visible file
- Start chat with files, up to 10 per chat
- Download all selected files
- Move to folder: moves all selected files into a Folder or Knowledge base at once
- Delete all selected files
Moving files to a Folder
Select Move from a file's context menu and choose the destination. You can also drag files onto a Folder or Knowledge base, or move files in bulk using batch selection.
Once you move a file into a Folder, open it in chat with Work in a folder. @mentions search Knowledge bases, not regular Folders. You can move a file into a Knowledge base when the file type is supported there.