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Outlook Add-in

With the Outlook add-in you can work with ajan without leaving your Outlook inbox or calendar.

The Outlook add-in brings ajan into Microsoft Outlook, so your email, calendar, and AI assistance stay side by side. Use it to catch up on a full inbox, get the key points from long threads, draft replies, and prepare your meetings without switching tools. ajan knows which email or calendar event you have open, so you can ask about it directly instead of copying content into a separate chat.

How to install ajan for Outlook

Install the ajan Add-in from the Microsoft Marketplace and connect it to your ajan account. The add-in is available in Outlook on the web and desktop.

Get the Add-in

Navigate to the ajan for Outlook page on the Microsoft Marketplace, click Get it now, and confirm your details in the dialog that appears.

Open in Outlook

After the Add-in is added to your account, click Open in Outlook Web.

Sign in to ajan

Return to your inbox, open an email, and click ajan in the Outlook toolbar. Without an open email, the apps in the toolbar are disabled. Click Continue and sign in through your browser. Copy the sign-in code, paste it into the Complete sign-in screen in Outlook, then click Continue.

Connect Outlook

On the Connect Outlook screen, click Connect for Outlook Email and Outlook Calendar. The add-in uses these two integrations to read message content, search your mailbox, and work with your calendar. If both integrations are already connected in ajan, this screen is skipped.

Pin the pane

Click the pin icon at the top of the ajan pane. Outlook closes an unpinned pane when you switch between emails. A new compose window also opens without the pane, so pin it there once as well.

You can now use ajan while Outlook stays open. Start with a specific question about the email or calendar event you are viewing.

Working with ajan in Outlook

The Outlook add-in is useful whenever the work starts in your inbox or calendar. Open an email or a calendar event, open ajan next to it, and ask for what you need.

Common use cases

  • Catch up on your inbox: Get a summary of what came in and what needs your attention.
  • Summarize long threads: Pull the key points, open questions, and next steps out of a conversation without rereading every message.
  • Draft replies: Ask for a response based on the open thread, then refine tone and content in the chat.
  • Compose new emails: Ask ajan to write or expand a draft. It can fill in the body, the subject, and the recipients.
  • Organize your inbox: Sort messages into folders and clear out what's done.
  • Plan your week: Check your schedule, and create or update calendar events from the same conversation.

Example: Research stats and draft the reply

Say a colleague asks for something you would normally research in a separate chat. Sarah is building a deck for a customer webinar and needs three current stats on how teams use AI at work, each with a source she can cite. Open the email, click Reply to open a draft, then open ajan next to the draft and describe what you need.

Ask ajan for the research and the reply in one prompt:

Find credible stats on how teams use AI at work and draft my reply with the numbers and their sources and then draft the reply to Sarah

ajan searches the web, collects the numbers with their sources, and writes the reply into the draft. You review the text in Outlook exactly as it will be sent, with every stat linked to its source.

In the chat, ajan summarizes which numbers it used and flags the caveats. From there, keep refining: make it shorter, adjust the tone, or add a second source.

Next steps

After the first response, you can keep working from the same panel:

  • Ask follow-up questions about the thread or event
  • Use your Skills to draft replies that follow your team's writing guidelines
  • Enrich your reply with results from a Web Search
  • Work with your connected integrations without leaving Outlook

Edit permissions

ajan always asks before changing an open draft by default. You can switch from Ask before edits to Accept all edits in the Edit permissions menu in the chat input.

When ajan wants to write into the draft, the Edit Outlook draft? dialog shows the fields it is about to change:

  • Allow once: Applies the edit. ajan asks again for the next one.
  • Always allow edits: Applies the edit and skips the dialog for the rest of the current chat.
  • Deny: Rejects the edit and leaves the draft unchanged.

In both modes, edits apply only to the open draft and never send it. ajan sends an email or invitation only when you ask it to and confirm the action.

Preferences

Open the add-in menu in the top bar and select Preferences to customize the add-in. Two settings shape how your add-in chats behave:

  • Instructions: Add custom instructions that apply only to chats in the Outlook add-in, for example Keep replies short and to the point.
  • Default model: New add-in chats start on Auto mode. After you pick another model, Reset takes you back to Auto mode.

Both are independent of your global account settings. You can also switch the theme and delete all add-in conversations here.