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Tips and tricks for your internal channels

In this article you'll find little messages containing tips and tricks which you can publish in your internal channels to share little bits of knowledge.

How to use this resource

When you want to share specific ajan knowledge with your team, come to this page and copy the messages below directly into your internal messaging tool. Each message is designed to be immediately actionable and includes the technical context your colleagues need to try the feature right away.

We keep each message under 2 minutes to read and implement, so your team can quickly discover useful features without disrupting their workflow.

Each message either contains:

  • Clear feature explanation with specific technical details
  • Exact steps to try the feature immediately
  • Direct links to relevant documentation or ajan pages
  • Novice: First few weeks with ajan, covering essential basics
  • Regular: Using ajan for several weeks, ready for productivity features
  • Poweruser: Advanced techniques for maximum efficiency

Filter messages by current team priorities:

  • Prompting techniques
  • Productivity shortcuts
  • ajan features

Before you start

These messages don't include standard introductions like "Did you know\..." or "Hi there, did you know\..." to give you flexibility in how you share them with your team.

From our experience, adding context for your first message works well. You can use this snippet before sharing your first tip:

"We're starting to share practical AI knowledge over the next few days. Every few days, we'll post a quick tip in this channel covering topics like finding AI use cases, building custom agents, and other productivity techniques. Each one takes under 2 minutes to read and try."

Intro hooks

If you still want to use some hooks, we prepared a few options:

Quick Productivity Hook "Quick ajan tip to save you time:"

Feature Discovery Hook\ "Here's a ajan feature that might be useful:"

Workflow Enhancement Hook "To make your AI workflow more efficient:"

Hidden Gem Hook "ajan feature you might have missed:"

Problem-Solution Hook "If you want to \[work faster/stay organized/get better results] in ajan:"

Level: Novice

  • Getting Started Messages — Perfect for teams just beginning their ajan journey. These messages cover essential platform basics that create immediate value.

Chat Branching

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You can branch your chat in ajan to explore different ideas without cluttering your conversation. Start by asking a question like "Explain 1" and dive into that topic. When you want to explore something else, go back to your original question and change it to "Explain 3."

To edit a prompt you've already sent, just hover over the message, click the pencil icon, and select "Edit Prompt." Make your changes and save. This way, you can keep your chats organized and focus on what matters most.

ajan Command Palette

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Quick productivity tip: Press Cmd + K (Mac) or Ctrl + K (Windows) to open ajan's command palette. This lets you search commands, navigate your workspace, and access features without clicking through menus.

Try it right now: Open ajan → press Cmd/Ctrl + K → search for any feature.

Brainstorm Use Cases

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Want AI suggestions tailored to your specific role? Try this prompt template in ajan:

"I am a \[JOB ROLE] at \[COMPANY NAME], a company working in \[PRODUCT/INDUSTRY]. In my daily work, I regularly \[IMPORTANT RECURRING TASK]. I want to improve this work by increasing quality, executing faster, or reducing effort. Please list 10 different ways a large language model can assist with activities related to this task."

This approach generates personalized AI use cases instead of generic suggestions. Give it a try and see what specific ideas come up for your role.

Selecting a Theme

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ajan offers three visual themes to match your working preferences. To customize your theme, navigate to your account settings and select the Preferences tab.

In the themes section, you have three specific options. Choose "System" to automatically sync with your computer's light or dark mode settings, so ajan switches themes when your system does.

Alternatively, select "Light" or "Dark" to lock ajan into your preferred theme regardless of your system settings. This gives you consistent visual experience that won't change when your computer switches between light and dark modes.

Link to account Settings: https://app.ajan.com/settings/account/preferences

Level: Regular

  • Productivity Enhancement Messages — For users comfortable with ajan basics who are ready to unlock productivity features and workflow improvements.

Context Picker Shortcut

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Productivity shortcut: Type "@" in any ajan chat input field to open the context picker. From here you can quickly search and add:

  • Integrations to connect external tools
  • Agents for specialized assistance
  • Skills for packaged instructions and tools
  • Knowledge bases for document context
  • Prompts from your prompt library
  • Workflows you have access to

Try it: Open any chat → type "@" → browse categories or search for what you need → select to add it to your message.

More shortcuts: /docs/resources/tricks-and-shortcuts#tricks-and-shortcuts

Pin Important Chats

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Keep your most important ajan conversations easily accessible: hover over any chat in your sidebar → click the three dots menu → choose "Pin."

Pinned chats stay at the top of your sidebar, so you can return to key projects and ongoing work instantly. Perfect for daily standups, project planning, or frequently referenced conversations.

Memory Feature

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Make your ajan conversations more personalized with the Memory feature. When enabled, ajan remembers details you share (like your preferred programming language, project context, or work style) and uses this knowledge in future regular chats. Memory is not available in Project or Agent chats.

Enable it: https://app.ajan.com/settings/account/memory

Once enabled, share relevant details about your work, and ajan will remember them across future regular chats. This saves time on context-setting and makes responses more relevant to your specific needs.

Compare Model Responses

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Want to see how different AI models handle the same question? Click the reload button next to any ajan response, then choose a different model from the dropdown. ajan generates a new response using your selected model.

This helps you compare approaches and find which models work best for different types of tasks. See available models at ajan.com/models.

Prompt Variables

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You can make your saved prompts more flexible with variables. In ajan's Prompt Library, wrap any changeable text in double curly braces like variableName. When you use the prompt, ajan will ask you to fill in those variables.

Example: "Write a documentType for audience about topic"

This lets you reuse one prompt template for multiple situations instead of creating separate prompts for each variation.

Agent Feedback

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Help improve custom Agents in your workspace by providing feedback. For any Agent response, click thumbs up/down for quick feedback, or use the agent menu → "Send feedback" for detailed comments.

If you own an Agent: Check feedback in the agent editor → three dots menu → Analytics → Feedback. You can also download feedback data to review patterns and improve your Agent's performance.

This feedback loop helps Agent creators understand what's working and what needs improvement.

Chat Sharing

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Keep your team aligned by sharing important ajan conversations. Click "Share" in any chat to create a workspace-only link. Anyone in your workspace can view the full conversation, including new messages and attachment names.

Manage all your shared chats: https://app.ajan.com/settings/account/shared-chats

Perfect for sharing research findings, brainstorming sessions, or technical solutions with your team.

Document Editor

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You can use ajan's Document Editor for document creation and code editing. It opens alongside the chat so you can format text, add headings and lists, work on code snippets, and use Edit with AI as you write.

The Document Editor saves documents in your Library and lets you work without switching to external apps. Use it for brainstorming, documentation, prototyping, or collaborative writing.

Learn more: /docs/using/chat/document-editor

Model Selection Guide

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Choose the right AI model for your specific needs with ajan's detailed model guide. Each model has different strengths: some excel at coding, others at creative writing, analysis, or technical documentation.

Review the guide to understand your options and pick models that match your tasks: /docs/resources/models

This helps you get better results by matching the right model to each type of work.

Mermaid Diagrams

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Create professional diagrams instantly in ajan by asking for Mermaid diagrams. Simply prompt: "Create a flowchart of our onboarding process" or "Make a diagram showing our API architecture."

ajan generates the diagram automatically in Chat. You can zoom, pan, copy the Mermaid code, or download the image directly from your chat. No manual formatting required.

Perfect for visualizing workflows, processes, system architecture, or any concept that benefits from a diagram.

Documentation: /docs/product/chat/mermaid

Projects

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In ajan, you can organize your chats by grouping them into Projects. This helps you keep track of related conversations, whether you’re working on a marketing campaign, process analysis, or getting ready for a presentation.

Projects get even more useful when you attach documents and extra instructions in the project settings. This way, every chat in the project uses the same information and follows the same guidelines. If you want to learn more about how Projects work, you can check out the details here.

Documentation: /docs/product/navigation/projects

Hide the sidebar

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When you need to focus on your chat in ajan, you can quickly hide the sidebar with a simple shortcut Press:

CMD + Shift + S (macOS) \ Ctrl + Shift + S (Windows)

This clears up space so you can concentrate on the conversation. For more handy shortcuts, check the ajan documentation.

Documentation: /docs/resources/tricks-and-shortcuts

Advanced Prompt Elements

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Master prompt engineering with ajan's five core elements for consistently better responses:

Persona: Assign a specific role ("You are a senior software architect")

Task: Define exactly what you want accomplished

Context: Provide background information, examples, or uploaded documents

Format: Specify output structure, style, tone, and length constraints

Example: "You are a technical writer. Create a user guide for our API authentication system. Use the attached API documentation as context. Format as a step-by-step guide with code examples, using a professional but approachable tone."

Detailed guide: /docs/resources/prompt-elements

Level: Poweruser

  • Advanced Technique Messages — For experienced users ready to master advanced prompting techniques and maximize their ajan efficiency.

Custom Instructions

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Customize how ajan responds to you with Custom Instructions. Set up details about your role, communication preferences, and work style for regular chats. Agent and Project chats use their own instructions.

Enable: Settings → Custom Instructions

Example instruction: "Always end responses with 4 numbered follow-up questions. Let me choose one by entering the number, then provide a detailed answer to my selection in the next message."

This creates a consistent, personalized experience across your regular ajan chats.

Full guide: /docs/using/account/custom-instructions

Precise Citation Responses

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Make your ajan conversations more precise by highlighting specific parts of any response and clicking the citation button. This lets you respond directly to particular sections instead of the entire message.

Perfect for:

Asking follow-up questions about specific points Requesting clarification on particular details Building on specific ideas while ignoring others This keeps conversations focused and helps you dig deeper into exactly what matters most.

Instant New Chat

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Start fresh conversations instantly: Press Cmd + Shift + O (Mac) or Ctrl + Shift + O (Windows) to open a new chat without navigating through menus.

Perfect for quickly switching topics, starting focused discussions, or beginning new projects while keeping your current conversation intact.

All keyboard shortcuts: /docs/resources/tricks-and-shortcuts