Configure role-based permissions for Members, Editors, and Admins in your ajan workspace.
Available Permissions
Permissions are organized by feature area. Custom roles and extra permissions use the same list. Admins can customize these in Roles settings.
To create and assign roles, see Roles and extra permissions. Open Roles in the app.
Agents
| Permission | Description | Default |
|---|
| Create agents | Create new agents | All roles |
| Share agents with users | Share agents with individual users and groups | All roles |
| Share agents with workspace | Share agents with the entire workspace | All roles |
| Share agents with any group | Share agents with groups you're not a member of | Admin only |
| Configure agent tracing | Configure Langfuse tracing for agents | Editor, Admin |
Workflows
| Permission | Description | Default |
|---|
| Create workflows | Create and duplicate workflows | All roles |
| Share workflows | Share workflows with individual users and groups | All roles |
Files
| Permission | Description | Default |
|---|
| Upload documents | Use documents in chats, agents, projects and folders | All roles |
| Share folders and knowledge bases with workspace | Share Library folders and knowledge bases with the entire workspace | All roles |
| Attach integration folders | Synchronize folders from integrations with agents and projects | All roles |
Groups
| Permission | Description | Default |
|---|
| Create groups | Create a group and invite members | All roles |
| Create public groups | Create groups that anyone in the workspace can join | All roles |
Skills
| Permission | Description | Default |
|---|
| Create skills | Create new skills and upload new file templates | All roles |
| Share skills | Share skills with individual users and groups | All roles |
| Share skills with workspace | Share skills with the entire workspace | Admin only |
File Templates
| Permission | Description | Default |
|---|
| Share templates | Share templates with individual users and groups | All roles |
| Share templates with workspace | Share templates with the entire workspace | Admin only |
Integrations
| Permission | Description | Default |
|---|
| Create integrations | Create custom integrations and share them with users or groups | Editor, Admin |
| Share OAuth connections | Share OAuth 2.0 connections as pre-selected for actions | Editor, Admin |
Projects
| Permission | Description | Default |
|---|
| Share projects | Share projects with individual users and groups | All roles |
Prompt Library
| Permission | Description | Default |
|---|
| Share prompts | Share prompts with everyone in the workspace | All roles |
Governance
| Permission | Description | Default |
|---|
| View governance | Open Governance without becoming a workspace admin. Creating and editing compliance rules stays with workspace admins. | Admin (when Governance is on) |
When Governance is on, every workspace admin has this access. Grant it to others as an extra permission or custom role on Members or Roles. See Roles and extra permissions and Governance.
Recommended Setup
For most organizations, we recommend:
- Keep defaults for Members - Allow creating agents, uploading documents, and syncing folders so everyone can build use cases
- Use Editors as moderators - Editors help keep the workspace organized by managing shared content and public groups
- Restrict workspace-wide sharing initially - Start with Editor/Admin only for workspace-wide sharing, then expand as needed
You can also configure extra settings:
