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Manage Action Access

Control who can use an integration and its individual actions. Enable integrations for the whole workspace, or share an integration and its actions with specific users and groups.

Control who can use an integration and which of its actions they can run. As a workspace admin, you can enable an integration for everyone, restrict it to specific users and groups, and manage access for each individual action. The Integrations settings list includes built-in integrations and custom API integrations from your workspace.

Prerequisites

  • You are a workspace admin.
  • Navigate to Integrations in your workspace settings, then select the integration you want to manage.

Enable an integration for the workspace

Built-in integrations are enabled for the entire workspace by default, so every member and editor can connect and use them. Custom API integrations appear in the same list and start without workspace access until you turn on Enable for entire workspace. Filter by Type to show Built-in integrations or Custom integrations.

On the integration's page, turn Enable for entire workspace on when everyone should connect and use it. Turn it off when you want more control over who can use the integration and its actions.

Share an integration with specific users or groups

To limit an integration to certain people, share it instead of enabling it for everyone. Custom API integrations use the same Manage access dialog.

1. Turn off workspace access

Turn off Enable for entire workspace. You cannot share an integration with specific users while it is enabled for everyone.

2. Open Manage access

Click Manage access to open the access dialog.

3. Add users or groups

Search for and select the users or groups you want to give access to. You can add several at once.

Only the users and groups you add can use the integration. Workspace admins always keep access.

Control actions in Scopes and Action Access

Scroll to the Scopes and Action Access section to control which actions are available in your workspace.

Some actions are native to ajan. They power core platform features and are always enabled, so you cannot disable them. Native actions are marked with a NATIVE badge.

To focus on the actions you can change, click the NATIVE button in the top-right corner of the section to hide native actions. The list then shows only the actions you can enable, disable, or share.

Share an action with specific users, groups, or workspace API keys

Each action has an Available to all users toggle.

  • When it is on, everyone in the workspace can use the action.
  • When you turn it off, a Share button and a Users & groups with access list appear.

To share a single action:

1. Turn off Available to all users

On the action's row, turn off Available to all users.

2. Share the action

Click Share to open the action's share dialog, then search for and select the users, groups, or workspace API keys.